Getting started as a stand alone client

This guide takes you through setting up your BookingTrust account as a standalone client. If you use Newbook or YesBookit PMS, refer to Things to do Before Going Live for integrated-account setup.

Set up your account

Once you log in, go to Profile > Password. Enter and confirm a new password containing 5–9 characters.

1. Update your profile: go to Profile > Profile and click Edit Details.
2. Set up your bank account details.
3. Add your properties.
4. Add owners’ bank details.
5. Set up your Global Fees.
6. Override Global Fees at property or owner level.
7. Add contractors’ details and bank accounts.
8. Subscribe to your monthly plan: go to Profile > My Account and click the green Upgrade my account button.

Begin daily operations

Your BookingTrust console is now set up for daily operations. Follow these guides:

1. Add your bookings.
2. Add booking charges.
3. Record payments.
4. Add invoices.
5. Add a management fee.
6. Handle agent fees (OTA commissions).
7. Confirm a completed booking.
8. Disburse funds.
9. Generate an owner’s statement.

Reconcile the trust account

Once you have added all your future bookings, charges and payments, and recorded expenses, reconcile your actual trust account balance with the BookingTrust records. It is crucial to ensure the balances agree.

1. Check Trust Account > Cashbook. The cashbook shows all transactions recorded in BookingTrust and their current balance. This balance should be very close to your actual trust account balance, allowing for transactions already recorded that have not yet reached the bank because of processing time.
2. Perform Daily Reconciliation at Trust Account > Bank Rec > Daily Rec. See Daily Bank Reconciliation for instructions.