Confirming Pending Transaction (Invoice)

When adding an invoice in BookingTrust, choose a status:

• Active: use this when you are ready to pay the invoice. The amount is taken from the owner’s remittance and is ready to be disbursed. If you pay the contractor from the trust account and their bank details are recorded in BookingTrust, the contractor’s bank details and invoice amount are added to the ABA file.
• Pending: use this when you want to record the invoice now and pay it later.

A Pending invoice is added to the Pending transactions list in the right-hand menu.

When you are ready to complete the transaction, open pending transactions from the right-hand menu (shown as Pending in the example). On the right-hand side, you can:

1. Confirm the invoice to release money for the contractor. The invoice amount is added as an Expense to the next disbursement of that property’s funds.
2. Edit the invoice by clicking its Transaction Type link. On the next screen, you can correct or delete the transaction.

To edit or delete an invoice, or add a file to it, click the Transaction Type link on the Pending Transactions screen and use the buttons in the top menu.