BookingTrust brings booking charges, money received, property expenses and owner payments into one accounting workflow. Use this overview to understand how the records connect and where to start.
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A booking, its payment and its payout are different records
A booking shows what is due. A payment record shows money received and its allocation. Releasing a booking makes eligible funds available for disbursement. The actual bank payment is completed separately.
On this page: Find your way around · Follow the funds · Choose your starting point
Find your way around
| Area | Use it for |
|---|---|
| Profile | Business details, your business bank accounts and fee setup. |
| Properties and Bookings | Find a property or reservation, check its owner and fees, and review its financial records. Expand a row with + to see its available actions. |
| Contacts | Owners, suppliers and staff members. |
| Transactions | Enter supported charges, invoices and management fees. |
| Trust Account | Cashbook, reconciliation, disbursements and bank payment exports. |
| Reports | Review the financial reports available for your account. |
Available menus and actions depend on your setup and access. If you use a connected property management system (PMS), some property, booking and transaction records are imported. Check what your connection supplies before entering the same information manually.
Follow a booking through the workflow
- Set up the property: link the correct owner, check bank details and review the applicable fees.
- Check the booking: review its accommodation, guest charges and expected payments.
- Record and reconcile receipts: check money received against the actual bank transactions using your account’s reconciliation process.
- Release the booking: complete the appropriate checks before making its funds available for payout. See Booking Release.
- Review and disburse: check the property’s Booking Report (owner statement) and disburse the approved amounts. Complete the bank payment and reconcile the withdrawal.
Choose your starting point
- New setup: use Before you go live.
- Entering bookings yourself: follow Getting started as a standalone client.
- Bank account details: use Set up your business bank accounts.
- Additional team members: use Add a staff member.
PDF companion
Download the Daily Tasks manual (PDF) as a companion reference.