Download the End of Month Procedure PDF. This PDF includes How to Disburse Funds.
You can disburse funds whenever required, for all properties or selected properties.
Go to Trust Account > Disbursements. Click the plus/minus sign to see the property list and fee breakdown. The list shows properties with funds ready to be disbursed.
Understand the amounts
- Fees: management commission plus management fees added manually.
- Charges: all booking charges. Whether charged to the owner or the guest, these amounts go to you as property manager, not to the owner.
- FF&E: Furniture, Fixtures and Equipment.
- Pending: transactions marked Pending. Pending invoices still appear on the Booking Report with that status.
- Expensed: invoices paid to service providers from the trust account. These expenses do not need to be disbursed: an invoice saved as Active is treated as paid in BookingTrust.
- Remittance: money for the property owner.
Reports and disbursement options
The property submenu provides these reports and options.
Reports
- Statement: a financial statement of all transactions for the property.
- BookingReport: the owner’s statement showing the current month’s booking report. For the previous month, go to Reports > Owners Statements and select the Last Month report.
- Released: a list of released transactions. Its total equals the property’s current Balance.
Disbursement options
- All Fees: disburse both management Fees and booking Charges.
- Fees Only: disburse management fees only. These include fees set as Global Fees and management fees entered manually through Transaction > Add Management Fee.
- Charges Only: disburse booking charges only, paid to your trading account.
- FF&E: the Furniture, Fixtures and Equipment ledger.
- Calendar: a calendar view of bookings.
- Disburse All: disburse all funds: management fees, booking charges and the owner’s remittance.
Review the report
We highly recommend reviewing the Booking Report (owner’s statement) before disbursing funds.
If information is missing for the property, you will see the orange Check Only button. Ensure the owner’s bank details are correct and try again. Alternatively, use the manual disbursement process below.
Disburse amounts manually
- Click the amount you are ready to disburse. For example, click the Remittance amount to pay the property owner.
- On the next screen, check the owner’s bank details. If they are correct, click Save.
Once saved, the funds are recorded as disbursed and appear in the ABA file as a separate entry or an increase to an existing entry. The trading-account record similarly combines management fees into one amount.
- Repeat for your fees: click the Fees amount, check all details and click Save.
- Repeat for Charges.
Generate the ABA file
Go to Trust Account > ABA Export to generate the ABA file containing the disbursed funds. Services marked No EFT Transfer are excluded; see Adding Contractors Details.